The Winthrop Group
COLLECTIONS ARCHIVIST – New York, NY
The Winthrop Group is conducting a personnel search for a full-time Collections Archivist to work in the business archives of a high-profile financial services firm. This is a 16-month position, with the possibility of extension based on client requirements and satisfaction. The Collections Archivist will be based onsite at one of the company’s offices in New York City, with some work at an offsite storage facility in New Jersey. Typical work hours are from 8:30am-5:00pm or 9:00am-5:30pm. Employment is subject to a background screening, signing of a non-disclosure agreement, and completing client’s onboarding process.
Position Summary
The Collections Archivist will work in close collaboration and be supervised by the Archivist for the Firm Historian Office. The Collections Archivist will be responsible for processing collections, supporting the upgrading of the Archives operations and services, and implementing a prioritized workplan aligned with organizational priorities. Tasks will include archival processing, policy development, digitization management, fulfilling reference requests, and supporting outreach, as requested. The Collections Archivist will serve as Winthrop’s onsite archivist and will coordinate with the rest of the Winthrop team and the client’s team involved with this project.
Key Responsibilities
Processing, Access, and Outreach
Evaluate inventories, processes, and work completed to date
Survey physical and digital collections, as needed, to assess processing requirements, priorities, and preservation concerns
Implement prioritized workplan and hierarchical arrangement in coordination with Archivist for the Firm Historian Office
Process archival materials and develop finding aids and other access tools
Respond to reference requests and conduct archival research, as requested
Promote company heritage through content development, exhibits, tours, writing, and anniversary projects, as requested
Establish and/or revise workflows and other processes to expand access, use, and preservation
Digital Asset Management – in coordination with Winthrop Digital Archivist
Support implementation of archives software and selected vendor team
Enhance access to metadata, discovery tools, and online resources
Implement a process for transferring and processing born-digital assets to the Archives
Advise, as needed, on software needs for collection management, exhibits, and digital preservation
Digitization
Manage digitization of high-priority materials by outsourced vendor
Collection Storage & Supplies
Develop plan for onsite collections storage and workspace, if requested
Support management of onsite and offsite storage in collaboration with Firm Archivist, if requested
Coordinate transfer of records to/from offsite storage, as needed
Manage ordering of required archival supplies
Communications
Serve as the primary onsite liaison between Winthrop and the client
Meet on regular basis with client and Winthrop team
Maintain project progress reports to track work and activities
Troubleshoot and resolve issues in coordination with client and/or Winthrop supervisor
Required Qualifications
MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification
Minimum of 3-5 years of professional experience in archives
Strong archival processing experience and capabilities
Demonstrated track record of implementing archival standards and best practices
Knowledge of preservation and conservation standards for archival collections
Able to manage time effectively and work productively in a dynamic, high-paced corporate environment
Proactive problem solver who anticipates needs and proposes solutions
Clear and concise communicator, in speech and writing
Strong attention to detail
Excellent interpersonal skills
Collaborative and enthusiastic team player
Unwavering commitment to privacy and confidentiality
Proven experience working independently and on teams with non-archivists
Exhibits a high level of professionalism and comfortable in a corporate setting
Able to adapt to changing client needs and/or priorities
Proficiency with Microsoft Office suite and archives software
Ability to lift boxes weighing up to 40 pounds
Preferred Skills
Experience working in business archives or corporate setting
Experience managing or launching an archival program
Knowledge of and/or interest in the history of banking and financial services
Compensation
Annual: $72,000 - $85,000 commensurate with experience. Includes strong benefits package (health, dental, and vision) and life insurance. All full-time Winthrop employees receive paid time off and annual funding and support for professional development.
Application Instructions
To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Collections Archivist – New York City”
About The Winthrop Group
Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.
EEO Statement
Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.
https://winthropgroup.com/about/page/career-opportunities#collections-archivist-new-york-city