Children's Health | The Academy of Certified Archivists

Program Manager, Archives Center
Location Dallas, TX, US Category Professional & Management Job Id : 22846
Job Title & Specialty Area: Program Manager, Archives Center

Department: Marketing and Communication Ops

Location: Dallas, TX

Shift: Full-Time

Job Type: Remote (Must be a Texas resident)

Why Children’s Health?
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary:

The archivist develops, coordinates, and oversees the operation of the Children's Medical Center Archives Center and all associated programming. Works with senior administrators, department directors/managers, medical/dental staff members, employees, researchers, and other interested parties to identify, appraise and exclusively preserve non-clinical, non-active records, documents, and materials that are of enduring historical, administrative, legal, and fiscal value to the organization. Collects, organizes, preserves, and makes available those materials and artifacts to various interested parties as appropriate.

Plans, coordinates, and distributes communications related to the services of the Children's Archives Center to appropriate audiences and serves in a pivotal role in special events and publications related to organizational historical content.

Responsibilities:

* Identify, appraise, and preserve non-clinical, non-active documents, records and materials that are of enduring historical, administrative, legal, and fiscal value to the organization (30,000+ documents/materials at inception and growing).
* Oversee the data migration of existing materials as appropriate to ensure the continued preservation and accessibility of the Archive Center’s Collections (image file processing, documents, and ephemera) to accurately promote the history, legacy, knowledge and understanding of the origins, programs, and goals of the organization.
* Responsible for the collection and retention (cataloging, scanning and transfer to HIM) of all current legally executed Patient Image Authorization and Consent Forms. Processes, preserves, and maintains all CHST Media Image Authorization in Bynder CMS. Update initial patient metadata and coordinate with HIM to secure inclusion in proper patient medical record. Regularly update appropriate staff on patient status and tag individual consents appropriately.
* Facilitate and support individual departmental/divisional retention and preservation activities to ensure materials are properly identified and transferred to the custody of the Archives Center or preserved locally in accordance with records management best practices.
* Responsible for MarCom creative digital asset management (DAM) platform and process, including the development of metadata entry protocol. Work with various stakeholders across the MarCom department to define metadata and taxonomy guidelines. Actively promote data consistency to support common standards and analytics.
* Works with Volunteer Services to supervise all temporary volunteers in the AC.
* Oversees Archives graduate program interns, plans each internship experience in collaboration with the students’ supervising faculty.
* Serve as primary point of contact for staff, community historians and other external organizations’ research questions. Provide timely and effective reference support to departments in keeping with the organizational mission, values, and operations.
* Work with application vendor to maintain and update the system(s) by which archival materials are managed, organized and made accessible to users. This includes making archival collections available through the Archives Center SharePoint site (and any other potential online collection exhibit media) in electronic or hard copy as appropriate.
* Author or collaborate in authoring institutional histories as required and assist in planning historical celebratory events as needed.

* Develop and implement yearly budget. Develop and review applicable policies and procedures related to the Archives Center; maintain responsibility for all administrative aspects of the Center including purchase of archival supplies, and space design allocation.

WORK EXPERIENCE
* At least 5 years experience in an archive or library setting Required
* At least 3 years experience in project management, technology-related implementations and/or strategic planning roles Preferred
* At least 3 years experience managing an enterprise content management or digital asset management system for a large client or company Preferred

EDUCATION
* Graduate or professional work or advanced degree; or equivalent experience MA or MLIS degree - Archival Study Concentration Required

LICENSES AND CERTIFICATIONS
* Certified Archivist (CA) Preferred

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.

Holistic Benefits – How We’ll Care for You:

· Employee portion of medical plan premiums are covered after 3 years.

· 4%-10% employee savings plan match based on tenure

· Paid Parental Leave (up to 12 weeks)

· Caregiver Leave

· Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.

Upcoming Events

Follow Us